Welcome to Neo-CapitalThe setup path, in order. Each step ticks itself once it is true of your data, so it can be done here or anywhere else in the program.
Let's get your books set up. Each step ticks itself once it's true of your data, so you can do them here or anywhere else in the app.
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Take the tour
A quick walkthrough of where everything lives: Bank Feeds, Review, reports and the close. Two minutes, and the rest of this list will make a lot more sense.
Tour completed
Set up your books
Connect your banks, bring in your history, shape the chart of accounts, and set where each account started.
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Connect your banks with Plaid
Sign in at your bank in Plaid's secure window and your transactions sync in on their own. Neo-Capital never sees your bank password.
3 accounts linked · waiting for the first sync
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Import past transactions or migrate from QuickBooks
Have history from before your bank feed? Drop in statements (CSV, OFX/QFX/QBO or PDF), or bring your QuickBooks books over with your chart of accounts, customers, vendors and posted transactions. Starting fresh? Tick this one off.
1,393 transactions imported
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Make the chart of accounts yours
Income, expense, asset, liability and equity accounts all live here, not just banks and cards. Add the accounts your business reports on.
1 account of your own added
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Set your starting balances
What each account held the day your books begin, posted as an opening entry, so the Balance Sheet and every reconciliation start from the right number.
Keep the books current
Rules and Review keep every transaction posted; a reconciliation proves it.
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Create a rule for repeat charges
Tell Neo-Capital that a payee always posts to the same account and it fills that in for you. You still confirm each one in Review.
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Clear the review queue
New transactions wait inside each account until you've looked at them. Confirm the account each one posts to, and an empty queue means everything is in the ledger.
13 transactions waiting
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Reconcile an account
Tick your transactions against a bank statement until the difference is zero. It's how you know the books are right, not just close.
Sales and purchases
What customers owe you and what you owe vendors.
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Add your customers
Names, emails and payment terms, so an invoice fills itself in.
5 customers on file
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Add what you sell
Products, services and inventory, each with a price and an income account, so an invoice or bill line is one pick.
4 items on file
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Send your first invoice
Pick the customer and what you sold, set a due date, and send it. It shows on Invoices as owed until it's paid.
9 invoices created
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Enter your first bill
Record what a vendor has billed you, with its due date, and pay it when it's due. Payables shows what's owed and when.
8 bills entered
Close and report
Adjust, lock the period, and hand over the numbers.
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Post a journal entry
Depreciation, accruals, a correction: anything that isn't a bank transaction, an invoice or a bill goes in as a balanced entry.
1 journal entry posted
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Close a period
Once a month is reconciled and adjusted, close it so nothing in it can change by accident. You can reopen it if you need to.
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Export reports for your accountant
Balance Sheet, P&L, trial balance, general ledger or the whole accountant package, as PDF, CSV or Excel.
Reports opened
Keep your books tax-ready
Have what tax time asks for, and the right people in the books.
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Set up your tax profile
Last year's tax, your state rate and a few details. The Tax Center then estimates what you'll owe and your quarterly payments from your real numbers instead of a flat guess.
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Flag your 1099 contractors
Mark the vendors you pay as contractors and Neo-Capital totals what you paid each one for their 1099-NEC, from the ledger.
1 contractor flagged
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Keep receipts with your books
Upload receipts, contracts and statements and attach them to their transactions, so they're there when tax time comes.
5 documents kept
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Invite your accountant and team
Give your accountant and staff their own logins, each with a role that sets what they can see and change.
Accountant invited