Deductions · Lumen Studio

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Tax Deductions

CSV

Tax year

Total deductions

$95,879.05

across 8 expense accounts

Estimated tax savings

$23,969.76

at 25% effective rate · what these deductions are worth

Deductions by account · 2026

Account	Booked	Deductible	Deduction	% of total
Cost of Goods Sold	$41,915.06	100%	$41,915.06	43.7%
Rent & Lease	$19,900.00	100%	$19,900.00	20.8%
Depreciation Expense	$12,184.00	100%	$12,184.00	12.7%
Advertising & Marketing	$10,936.00	100%	$10,936.00	11.4%
Uncategorized Expense	$6,748.00	100%	$6,748.00	7.0%
Software & Subscriptions	$3,780.00	100%	$3,780.00	3.9%
Standard mileage (474 mi × 72.5¢ / 76.0¢)	$360.62	100%	$360.62	0.4%
Office Supplies	$55.37	100%	$55.37	0.1%

Entries

Date	Account	Amount	Description	Posted to	Deductible
2026-01-01	Business Checking	-$2,200.00	Studio rent	Rent & Lease	100%
2026-01-01	business_cc	-$53.66	CHEVRON	travel	100%
2026-01-01	business_cc	-$64.07	CHEVRON	travel	100%
2026-01-01	business_cc	-$53.42	SHELL OIL #2417	travel	100%
2026-01-01	business_cc	-$14.41	USPS BUSINESS POSTAGE	shipping_outbound	100%
2026-01-01	business_cc	-$199.25	FACEBK *META ADS	ad_spend_meta	100%
2026-01-01	business_cc	-$10.75	NOTION	software_saas	100%

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Slice one transaction into multiple categorized lines: e.g. a $400 Costco run becomes $250 office supplies + $150 personal groceries. Just type the amounts. Each line goes the same direction as the original, so an expense stays an expense. Use a minus only for a line that runs the other way, like a fee inside a deposit. Each split shows up as its own line in your P&L.

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One-click year-end ZIP for your CPA. Includes:

P&L for the year (income, expenses, net)
Balance sheet snapshot (assets + liabilities)
Full transactions ledger (every row, with categories)
1099-NEC candidates (contractors paid ≥ $2,000)
Mileage log + IRS deduction (if you track mileage)
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What you use

Turn parts of Neo-Capital on and off. Anything you switch off leaves the sidebar, the menus, and every other place the app offers it: dashboards, the Report Center, exports, the cleanup checklist. Your records and reports are never touched, a figure with a real balance behind it still shows, and the pages stay reachable from Search. Turn it back on here whenever.

Setup switched these on from your industry. Turn off anything you do not do.

Sales & customers

Invoices & accounts receivable Bill customers and track what they owe you. Estimates & sales orders Quote work before you invoice it. Sales receipts Sell over the counter, paid at the time, so it never becomes a receivable. Progress billing Bill an estimate in draws: a deposit now, the rest as the work lands. Operational dashboard The second dashboard tab: orders, declared costs and ad spend beside the sales they bought, read from your sellers rather than from your books. Off leaves the Accounting Dashboard on its own, with no tab strip.

Purchases & vendors

Bills & accounts payable Enter vendor bills and track what you owe. Purchase orders Order from a vendor before the bill arrives, and track what is still on order. 1099 contractors The Contractors list, the 1099 Summary under Tax and its export, and the 1099-NEC candidates at tax time. On if you pay contractors.

Products, stock & assets

Products & services Keep a list of what you sell, with prices and costs. Inventory & cost of goods sold Track stock on hand and what it cost you. Kept on the Products & services list, so it needs that switched on too. Equipment & depreciation Capitalize equipment and depreciate it over time.

Work you track

Time tracking Log hours against jobs and customers, and bill the billable ones. Hours only; this isn't payroll. Jobs & projects Group income and costs by job, so you can see what each one made. Job reports and the job picker on transactions. Cost codes Split a job into phases or trades, give each a budget, and track spend against it. Needs Jobs & projects. Classes Tag every transaction with a department, location or line of business, and read the P&L split by it. Mileage A mileage tracker under Tax. Every business mile is a deduction at the IRS standard rate. Turn this on if you drive for work.

Money & planning

Debts & loans Track loans, credit lines and their balances, with what you have paid down and what is interest. Budgets & forecast Set a figure per account for the year and track what actually happened against it, and project cash and profit forward from your trends.

Tax

Sales tax Charge it on invoices, track what you owe, and remit it. Multi-state sales tax The economic-nexus tracker: where your sales have crossed each state's threshold and you have to register. Runs on imported orders (Shopify, Amazon, a CSV), not on your invoices, so it is a separate question from Sales tax above. Either one opens the Sales Tax page, and each brings its own half.

Tools & communication

AI features The assistant, receipt reading, and the AI providers on Integrations, Neo-Capital AI and your own API keys alike. Off means the program never offers any of it. Email The Email section, and every place the program offers to send one: emailing an invoice or estimate, sending a statement, sharing a report. Off means it is never offered anywhere.

Preferences

Account numbers Off by default. Most books are kept by account name alone. On, you get the conventional numbers (1000 Checking, 6000 Auto) and every new account is given one. Numbers already stored are kept either way, so switching back and forth never loses them.

Business details

Update your business info. Changes take effect immediately.

Business name Your name Business address

Contact email Contact phone

Fiscal year starts

Books start Entries dated before this are refused; opening balances hold what came earlier. Leave blank for no start date. Business type Your legal structure decides which federal return you file and how profit is taxed. Leave it unset and we won't assume one. Tax accounting method Applies to Schedule C, the Estimator, Year Close, and the CPA package. P&L and the other management reports always use accrual. Effective tax rate Your blended federal + self-employment rate, as a percentage. Used only to estimate what a deduction SAVES you; it never changes the books. Leave blank for the 25% default. 1099 filing threshold Dollars per contractor per year, before a 1099-NEC is flagged. Leave blank to follow the IRS figure for whichever year you are viewing: $600 through 2025 and $2,000 from 2026. Set it lower if you file 1099s below the threshold as a matter of policy; it never changes the books. Filing status Your personal return's status. Sets the tax brackets the estimator uses, plus the thresholds for the 0.9% Additional Medicare Tax and the qualified business income deduction. This is a specified service business Health, law, accounting, consulting, athletics, financial services, or any business whose main asset is the owner's reputation or skill. Above the income threshold these lose the qualified business income deduction entirely.

Tax profile drives the estimator and the Tax hub

Last year's total tax Form 1040 line 24 (total tax). Sets the safe-harbor floor: pay 100% of it (110% above $150k) and there's no penalty. State income-tax rate Percent. A flat assumption on business profit plus other income. Blank if your state has none.

Other taxable income Annual W-2 wages, a spouse's income, interest: anything on the return that isn't this business. It fills the brackets before the business profit does. Tax already withheld Annual federal withholding from a paycheck. It counts toward the quarterlies, so the estimate only asks for the rest.

Itemized deductions Leave blank to take the standard deduction for your filing status and year. The estimator applies it automatically. Home office, square feet Space used regularly and exclusively for the business. Simplified method: $5 per sq ft up to 300 (Schedule C line 30). Blank = none.

Vehicle deduction The IRS allows one or the other. Under standard mileage the vehicle-cost accounts come off Schedule C; parking and tolls stay either way. Estimator Which engine the Tax hub and the estimator use by default.

Qualified business income limits (only above ~$200k taxable income)

W-2 wages the business pays Above the §199A threshold the deduction is capped by wages paid. Qualified property basis (UBIA) Unadjusted basis of depreciable property, the other half of the cap.

Branding

Your logo and accent color appear on every PDF you export: invoices, statements, and reports.

Put my branding on my documents and reports On, your logo, business details and footer note appear on invoices, estimates and sales orders, on screen and in the PDF, and every report you export carries your business header. Off, they all print a plain header with just your business name, which is what an accountant usually wants for workpapers. Logo

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Step 1 of 10

Welcome to Neo-Capital

First, who are you? Your name goes on the invoices, 1099s and reports you send out.

First name Last name

Phone For updates, suspicious-activity alerts and account recovery. Optional.

What are these books for?

Business name Leave blank if you work under your own name, most sole proprietors do. What to call these books. "Personal" is fine. Legal name Your legal name The name on your tax and legal forms, if it's different from the business name: the registered entity for an LLC or corporation, your own name for a sole proprietorship.

What kind of business is it?

This is the big one. It decides your categorization rules, your Schedule C activity code, and which tools we turn on. Pick the closest match; everything stays editable later.

Construction & contracting

General contractor Electrical contractor Plumbing, heating & air conditioning Carpentry & finish work Drywall & insulation Painting & wall covering Roofing Flooring & tile Concrete & masonry Site prep & excavation Handyman services Other construction trade

Transportation & delivery

Rideshare driver Food or package delivery Local trucking / hauling Long-haul trucking Moving services Limo & charter service Other transportation

Professional & business services

Consulting Accounting & bookkeeping Legal services Marketing & advertising Graphic & web design Software development & IT Architecture & engineering Photography & video Writing, editing & translation Insurance agency Other professional services

Retail & e-commerce

Online store / e-commerce Clothing & accessories Food & beverage retail Handmade & crafts Resale & thrift Other retail

Food & hospitality

Restaurant or cafe Food truck Catering Bakery Short-term rental / lodging

Personal care & wellness

Hair salon & barber Nail & skin care Massage therapy Fitness & personal training Other personal care

Health care

Therapy & counseling Dental practice Medical practice Chiropractic & physical therapy Home health & caregiving Other health care

Real estate & property

Real estate agent or broker Rental property Property management Appraisal & inspection

Home & field services

Cleaning services Landscaping & lawn care Pest control Auto repair & detailing Equipment & appliance repair Security services

Creative, media & events

Content creator / influencer Music & performing arts Fine art & illustration Event planning Film & production services

Education & training

Tutoring & test prep Coaching (life, business, career) Online courses & training Childcare & daycare

Agriculture & animals

Farming & crops Livestock & ranching Pet grooming, training & sitting Veterinary services

Finance, manufacturing & nonprofit

Financial services & planning Nonprofit or charity Manufacturing & wholesale

Something else

Other services I'm not sure yet

Pick the closest match. It decides how your books are set up. Nothing here is permanent.

No match. Try a broader word, or pick “Other services” under Something else.

What do you sell?

We have answered these from your industry. Change any that don't fit. Everything here is reversible from What you use later.

Products, services, or both? Holding stock is what creates cost of goods sold; services alone never do, so this is what decides whether you get inventory.

Do you want a price list of your products and services? Save each thing you sell with its price, so adding it to an invoice is one pick and your P&L shows what actually sold. Do you quote work before you do it? Estimates and sales orders, and the option to bill one in stages. Do you charge sales tax? Tax on invoice lines, what you owe on the balance sheet, and remitting it. Do you sell into more than one state? We watch each state's economic-nexus threshold so you know when you have to register. Separate from charging it: this runs on imported orders.

How do you get paid, and how do you pay?

This decides whether your books carry receivables, payables, or neither.

Do you invoice and get paid later? Bill customers on terms and track what they owe you. Do you take payment at the time of sale? Over the counter or online, paid when sold, so it never becomes a receivable. Do you enter vendor bills before paying them? If you just pay as you go, leave this off. Your spending is recorded either way. Do you order from vendors in advance? Purchase orders, and what is still on order when the bill arrives. Do you pay contractors? We track what you pay them and flag who needs a 1099 at year end.

What else do you track?

Each of these adds a section to the program. Anything you turn off you can turn back on any time.

Do you work in jobs or projects? Group income and costs per job, so you can see what each one made. Do you track hours worked? Log time against jobs and customers, and bill the billable hours. Hours only. We don't run payroll. Do you drive for work? Mileage is often the largest deduction for the people who do. Do you buy equipment that lasts more than a year? Capitalise it and depreciate it, instead of expensing it all at once. Do you split the books by department, location or line of business? Tag transactions with a class and read the P&L split by it. Do you want AI features? The assistant and receipt reading. Off means the program never offers them. Nothing is sent to a model either way unless you ask it to be.

How is your business structured?

This decides which return your books are built around, and whether you owe self-employment tax. Not sure? Most solo owners are a sole proprietorship.

Sole Proprietorship Schedule C

You and the business are the same taxpayer.

LLC (single-member) Schedule C (default)

A state registration with one member, taxed as a sole prop by default, or as an S-corp if you elected that.

LLC (multi-member) Form 1065 (default)

A state registration with several members, taxed as a partnership by default. Each member gets their own capital and draw accounts.

Partnership / LLP Form 1065

Files its own return; profit flows to partners on a K-1.

S Corporation Form 1120-S

Owner takes W-2 wages plus distributions. Distributions aren't self-employment income.

C Corporation Form 1120

The company pays its own tax; profit doesn't flow to your 1040.

Non-Profit Form 990

Tax-exempt; files an information return.

Other / Not sure

We won't assume a tax treatment until you tell us.

How do you file personally? Sets your tax brackets and the income thresholds on the estimator. I'm a limited partner (optional) A limited partner's share isn't self-employment income (§1402(a)(13)), so the estimator drops the SE line.

Business details

These appear on your invoices, statements and tax forms.

Tax ID (EIN / SSN) Tax forms only Website

Street address

City State ZIP

Phone Email

Fiscal year & accounting method

Which month your financial year begins, usually January, and usually the same as your income-tax year. You'll pick the date your books start in this program on the next step.

First month of fiscal year

Cash most common

Taxed when money actually moves. What most sole proprietors and small businesses use.

Accrual

Taxed when you invoice or get billed, whether or not it's been paid.

This drives your tax figures. Your management reports can be read either way from a toggle on each report.

When do your books start?

The date this program starts from, not the shape of your fiscal year, which you set on the previous step. You'll enter opening balances as of this date.

Beginning of this fiscal year Jan 1

Best for filing this year's taxes: enter the whole year.

Today

Start clean from now and enter transactions going forward.

A specific date

Branding & look

Your logo and accent color appear on invoices, statements and PDF reports. The theme and chart style are how the program looks to you.

Logo Choose file… No file chosen PNG, JPG, GIF, or WebP, up to 5 MB.

Accent color Used for headers and accents on your branded documents.

Theme

Light or dark, and how charts are drawn. Both can be changed any time from the gear menu in the bottom-left.

Aa Light Aa Dark

Flat charts

Solid bars and lines. The classic look.

Glass charts

Translucent bars with a soft glow behind them.

Review & finish

Here's how we'll set your books up. Anything here is changeable later in Business settings.

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Adds a bank or credit card account: the two kinds that hold statements you can import. For any other type (income, expense, asset, liability, equity), add it in the Chart of Accounts.

Number Account name Account type Detail type Description (optional)

Hide in Bank Feeds Tick to keep it out of the import page; the account still lives in your books.

Make this a sub-account Nest it under a parent of the same account type.

Parent account

Opening balance (optional) Opening balance as of

New class

A reporting dimension (location, department, segment) that slices your P&L. Rename or retire them on Chart of Accounts → Classes.

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Make recurring

Tracks this charge as it repeats: each new one is matched to it when it lands, and you are told if it changes price or stops. Nothing is posted, and this transaction is not categorised by it.

This charge is already part of . See it under Recurring

The charge

Name Type

Subscription: software, memberships. Other recurring charge: ads, rent, utilities. Both are recurring expenses under Recurring → Expenses; the Subscriptions tab shows subscriptions, and the others too when you include them there. Not an A/P bill; nothing is owed or posted.

Amount How often Next charge

Category · so Budgets counts it

New payment term

When the bill or invoice falls due, and any early-pay discount. Manage them all from the Lists button on Customers or Vendors.

Days until due 0 means due on receipt.

Early-pay discount % …if paid within (days)

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Want me to hunt for missed deductions?

I'll scan the book for expenses that should be deductible and aren't, and for categories that look wrong for the payee.

117 expenses to scan · 1 credit

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A fact is something the assistant should always treat as true about this business, on every chat. One idea per fact reads best. Your saved facts are listed on the left.

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